Getting started with Keeti
· Keeti 2.1 · macOS 15 or later, Apple Silicon Mac · ten minutes read
Keeti does three things on your Mac: it types what you dictate, it takes notes on your calls, and it records the meetings that happen in the room. At the end of a call or a meeting, it hands you written notes and the list of things to do. This guide shows you how, with real screenshots of the app. Allow ten minutes of reading, once and for all.
1 · What Keeti does, and what it does not
What it does
- It types what you dictate, wherever you type: hold fn, talk, let go.
- It takes notes on your calls. It hears your microphone and the sound your Mac plays, so the people on the call are in the notes. No headset needed.
- It records a meeting in the room, with the Mac on the table, and tells the voices apart.
- It writes down everything that was said on your computer. No internet needed for that part: it works on a plane.
- It writes the notes and pulls out the list of action items, with who does what.
- It fetches the meeting title and the guest list from your calendar, so you do not have to type them.
What it does not do
- It does not join your calls and does not appear in them. No bot, nothing for the others to install.
- It never starts on its own. Nothing is recorded until you start it yourself.
- It does not record a room and a call in the same meeting. On a call in a meeting room, choose one or the other (chapter 5).
2 · The first time you open it
A few screens, two minutes. Everything is set up there.
Three permissions
Your Mac protects what Keeti needs: you have to allow it once, and nothing is recorded until you start.
Microphone: for meetings and dictation.
Keyboard shortcut: the two gestures, two taps on control for a meeting, and fn to dictate.
Video calls: to hear the other participants of a call. If you skip it, Keeti asks again the
first time it hears a call.
Your calendar
Strongly recommended. It is what lets Keeti know the title of your meetings and who is attending, and offer to record at the right moment. It is read-only, and only sees upcoming events.
Your Keeti account
Keeti transcribes on its own, on your Mac. To write the notes it goes through an artificial intelligence. With a Keeti account, signed in with your email or with Google, there is nothing else to set up, and meeting notes are included every month. With your own AI key, if you already have one, the text goes straight to that provider and you pay them directly.
Your voice
You read a few sentences out loud, about twenty seconds. Keeti remembers the sound of your voice and then recognises you in your meetings. This is the small gesture that improves the notes the most. What it remembers is encrypted and never leaves your Mac.
Skipped something? No harm done. Everything is in the settings: the permissions and the calendar under Integrations and Recording, your voice under Voice, your account under Account.
3 · Dictation
Click where you want to write: an email, a message, a prompt for Claude. Then:
Hold fn and talk
A small pill appears at the bottom of the screen while Keeti listens. Music and videos pause while you talk; a call never does.
Let go
The text is typed where you clicked, punctuated, and the pill goes away. Keeti types what you said: it does not rewrite it.
No text field? It is copied
If nothing can receive text, the pill says Copied: press ⌘ V where you want it. In a password field, nothing is ever typed.
| Also worth knowing | |
|---|---|
| Tap fn twice | Hands-free: you can let go of the key. Tap fn again to stop. |
| Esc | Cancels the dictation. Nothing is typed. |
| Menu bar → Copy last dictation | Gets back the last thing you dictated. |
| During a meeting | You can still dictate. What you dictate stays out of the meeting notes. |
| A quick tap on fn | Still opens the emoji picker. Holding fn dictates. |
Dictation is on for everyone. You can turn it off in the settings, Recording page.
4 · A meeting in the room, from start to finish
Everything happens in a small black window at the top of the screen, around the notch. There is no app to open and no window to manage.
Keeti offers to record
When a meeting from your calendar starts, it offers by itself at the top of the screen. The title and the number of attendees are already filled in. You click Record and you are off.
You can also start at any moment with two taps on control, or ⌃ ⌥ ⌘ R, even for a meeting that is not on the calendar.
You tell the others, and say how many of you there are
If the meeting is not on your calendar, Keeti asks how many people are going to speak. It also reminds you to tell everyone you are recording: one sentence is enough, and it is mandatory (more on that in chapter 10).
It runs, you hold your meeting
The red wave and the timer show you it is recording. Your Mac does not go to sleep during that time, so you can forget about it. The Edit button corrects the title, the names and the number of people for the whole meeting. It interrupts nothing.
You stop, it works while you do something else
Two taps on control again, or the Stop button. Keeti then writes the notes, but you do not have to wait for it: you can head to the next meeting and even start another recording.
The notes are ready
Keeti tells you, and already shows you the action items it spotted. Open the notes shows the full, laid-out notes.
5 · A call
Start recording the same way: from the offer of your calendar, or with two taps on control. Then join your call, in any app or in your browser. Keeti adds the sound of the call by itself, and a small camera appears on the island.
- The first time, Keeti asks to hear the other participants: click Allow, then answer macOS. It is asked once.
- No headset needed. The sound of your speakers is taken out of the notes.
- In a meeting room with a call, Keeti records one or the other, not both. One click on the small camera switches to the microphone only.
6 · Where your notes are filed
Your notes are exported as ordinary files, in a folder in your Documents by default, one folder per meeting: the notes in Markdown, the same notes as a web page, and a PDF ready for a client. You can pick another folder in the settings, General page, a folder shared with your colleagues for instance.
The audio and the full transcript stay in Keeti's own folder on this Mac, outside iCloud, so they are never synced anywhere. The audio is deleted after the delay you set (one month by default).
7 · Getting the right name against each sentence
Two habits are enough to get a clean result.
First habit: teach it your voice
In the settings, Voice page. About twenty seconds of reading out loud, once only. With it, Keeti recognises you, and because it has one reliable anchor, it places the others better too. Learning other attendees' voices is off to begin with, and should only be turned on if those people are informed and agree.
Second habit: count the people who will speak
| Your situation | The right number |
|---|---|
| There are 4 of you in the room | 4 |
| A call with 3 other people | 4: you, and the 3 others |
| A meeting room with a call | Choose the microphone only (the small camera), and count the voices the microphone will hear |
| Guests who never showed up | Do not count them. Announcing someone who is never heard confuses Keeti. |
Announcing more people than there really are is the number one cause of mixed-up names in the notes. When in doubt, count the people you can hear speaking.
And if a name is still wrong
On the notes card, each voice has a small ▶ button that plays an excerpt. You recognise the person in two seconds, you correct the name, and Confirm rewrites the notes with the right names.
8 · The settings worth your time
| Setting | Why |
|---|---|
| Meeting notes → the dictionary | The words Keeti cannot guess: client names, your trade's vocabulary, internal acronyms. One word per line, five minutes once, and your proper nouns stop being mangled. |
| Voice → your voice | The thing covered in chapter 7. If you only do one thing, do that one. |
| General → notes folder | So your notes land straight in a shared folder. |
| General → audio after transcription | How long Keeti keeps the audio. An hour of meeting weighs about 800 MB: if your disk is small, reduce it. |
| Recording → dictation, video calls | Turn dictation or the capture of calls off, or back on. |
| Recording → shortcut | If ⌃ ⌥ ⌘ R is already taken by another app. |
9 · If something goes wrong
| What you see | What to do |
|---|---|
| The very first meeting will not start, or it hangs for a long time | The first time, Keeti downloads the files it uses to understand speech (about 600 MB). This happens only once. Check you are not tethered to your phone, and let it run for a few minutes. On a filtered corporate network, that download may be blocked. |
| “Notes failed” | Click Retry. The audio is kept, you lose nothing. If you use your own AI key and it fails again, check the key: most often it has expired, or the account is out of credit. |
| The others on a call are missing from the notes | Keeti was not allowed to hear the call. Settings, Recording page, turn video calls on, and answer macOS. |
| The names are mixed up in the notes | See chapter 7: teach Keeti your voice, and check the number of people. Correct the names on the card and confirm. |
| Dictation types nothing | Check the keyboard permission: settings, Recording page. If the pill says Copied, there was no text field: press ⌘ V. |
| Keeti offers nothing even though I have a meeting | Either your calendar is not connected (settings, Integrations), or you are alone in that slot: Keeti offers nothing when you have no guests. Start it with two taps on control. |
| I forgot to stop the recording | When the room empties and it hears nothing more, Keeti asks whether the meeting is over. |
| I quit the app, or my Mac restarted, mid-meeting | The next time you open it, Keeti offers to pick up the recording. It keeps it for two days, then deletes it. |
| The small black window has disappeared in full screen | It hides so as not to catch your clicks. Push the mouse right to the top of the screen, in the middle, and it comes back. |
| An update is ready | Keeti tells you, with a notification and a line in the island, and installs it in one click. |
10 · What stays with you, and what the law says
Your audio never leaves your Mac. Your computer, on its own, transcribes what was said and what you dictate. Then, to write the notes of a call or a meeting, Keeti sends the text of the transcript: through Keeti's relay if you use a Keeti account, or straight to the AI provider you chose if you use your own key. The relay passes the text on and keeps none of it. What you dictate goes only where you type. The app also sends anonymous usage measurements, never content. The full detail is on the privacy page.
Telling the attendees is not optional, in the room and on a call. Recording a conversation without people knowing is a criminal offence in France. One sentence at the start is enough: “I'm recording this to write up the notes, is that alright with everyone?” Keeti reminds you every time. Leave that option turned on.
What Keeti remembers of your voice is encrypted and stays on your Mac. You can erase all of it whenever you like: settings, Voice page, Forget everything. It is a real deletion.
A question, an idea, a set of notes that came out wrong? Write to us at tristan@flowwi.fr. Much of what you see in the app comes from the remarks of its earliest users.
Try Keeti
Free to start, no API key. macOS 15 or later, Apple Silicon Mac.